Minutes of the Meeting of the Queensland Champion of Champions of Country Music
held at Kedron Wavell Services Club on Thursday, 15/2/07

Meeting commenced on 7.40 p.m.

PRESENT: President, John Dillon, Vice President, Dell Lowien (Garden City/Dalby/Bundaberg), Barbara Chester (Casino Richmond/Townsville), Noelle Wardle (Northern Suburbs), Paul Wilson, Walter, Lucy & Lance Coassin (Redlands), Kylie Adams (Redcliffe), Sonic Edwards (Guest), Bessie Parsons (Warwick)

APOLOGIES: Alan Salmon, Reg Wetherill, Des & Lorraine Boughen, Ian Crook, Joyce Green, Nellie & Wally Cole

MINUTES: Paul Wilson moved the minutes as circularized be accepted as a true and correct record, seconded Walter Coassin                                                                                                                                   CARRIED
Congratulations for the very concise manner in which the Minutes were presented – considering it was such a lengthy meeting.

BUSINESS ARISING FROM MINUTES:
Date for the AGM: Should be 22 March not 15 March.
Guitar: Greyhound will not accept the freight by COD – if they are prepared to send the money down for the freight it will be sent.

John moved the adoption of the Treasurer’s report, seconded by Bessie Parsons.                         CARRIED

CORRESPONDENCE:
IN:        Letter from Isa Star Search
            Pioneer Valley – re cheque that went astray
            Insurance Account
Info from Glenys Bowtell re: new Dalby Secretary – Jean Bach
Kedron Wavell confirming dates for meeting and 2007 Champs
OUT:   Kedron Wavell regarding dates for 2007

Barb moved the Inward be accepted, seconded Lance                                                                     CARRIED

GENERAL BUSINESS:
BLUE CARDS: All members of the committee should be holders of Blue Cards. Everyone should check to make sure their cards are current.
CASH BOOKS: Someone willing to audit books at a lesser fee. Need to get the details approved as being our auditor by Office of Fair Trading.
AGM REMINDER: Needs to go out – letter to Clubs re proposal should go with reminder – Barbara asked had the letter been prepared. John handed across paperwork from Reg Wetherill.
RAFFLE PROPOSAL: Letter discussed and amended. Will be emailed to Clubs who have electronic communications and sent to Clubs without electronic means. Champs wish to acknowledge the preparation that has been made in relation to the proposal and questionnaire by Reg Wetherill.
PATRICIA NEWTON: Raised an issue by letter – she is being approached by a number of people regarding the fact that people aged between 35-55 have no chance of winning. Following her submission more discussion will be had.
PAUL: Nellie T has made the decision to step back from all activities so as to be able to support Wally during his illness.
Sympathy card to be sent to the co-ordinator of Walkamin Festival – father killed in car accident last weekend. Walkamin has requested time to pay for their ad in last year’s Champs programme.
Discussion followed regarding ways to change monetary payout at Champs:
Paul moved that we remove cash prizes from sections but shifting it to the Overall Champion.
John spoke in favour of the suggestion. Each of the sections would still receive a medallion for their prize and the large monetary reward would go to the Overall Champion, Overall Junior and Overall Juvenile to make the prize more appealing. Another festival that is being run is giving a greater amount of money which makes them appear to be better than our event. Bessie and Lance seconded this motion. Discussion followed. Majority in favour – 1 against.                                                                                                                                   CARRIED

Communication with Urban Festival regarding new section that they are creating for this year with prize money of $14,000 – professional section. Kylie spoke regarding in the future of re-instate 1st place prize money.

Sponsors may be able to sponsor different items for instance – the Band, Overall Junior, Overall Juvenile instead of just sponsoring the event. Barbara is approaching different organizations/companies.

Friday Night before Champs: possibility of CMAA meeting – industry cocktail party for people to mix with people in the industry and also previous winners if they wish to attend. Small fee for all to attend.

JUDGES: Deniese Morrison helping to put together for this year. Approaching some high profile people in the industry. Need to do it in the most cost effective way.

COMPERE for Grand Final: Paul requested permission to approach Nick Erby for the Grand Final. The idea is endeavouring to lift the profile of the event.  More discussion needs to be had with regard to which direction we go – either way it must be cost effective. (Suggestion only)

CHAMPS SHOWCASE in Tamworth: Very successful.

URBAN: 2 X 30 minute spots for Champs at Urban. Junior & Juvenile Champs will do 10 minute spots and Daisy May will do a 30 minute spot.

During Tamworth Paul spotted an advertisement for “National Champion of Champions” as part of “Hats Off to Tamworth” in July.

Paul asked to meet with Cheryl Hayes and Joan Douglas to ask what has been planned. National Champion of Champions is it registered?

20th YEAR: Paul mentioned that this will definitely be his last year as Event Manager.

CHORD CHARTS: Sonic to send off new chord charts to Webmaster for publication and to assist competitors to know what they are doing.

Section re Affiliation needed on the Web.

NEXT MEETING – 22/03/07