Minutes of the Meeting of the Champion of Champions Committee
held on Thursday, 25/11/04 at Kedron Wavell Services Club
OUT:
Barbara Chester moved that all tabled correspondence be accepted and all outwards adopted, seconded Alan Salmon CARRIED
BUSINESS ARISING FROM THE MINUTES:
Effects Pedals - small controversy during the event with one contestant not realising that Pedals were again allowed - contestant didn’t receive the information in time as it was one of the last festivals of the year.
GENERAL BUSINESS:-
Letter has already been sent to the Brisbane City Council - requesting funding for our event - Norm Wyndham from Council officially opened the event and asked if the Council had become involved - he was impressed with the event and the competitors.
Barbara Chester - AGM to be held in March to fall in line with the requirements of the Office of Fair Trading for the meeting to be held within three months of the end of the financial year - 31 Dec.
Date for AGM - 1st THURSDAY IN MARCH - 3rd
Security Guard used for the weekend was well worth having - very vigilant - Barbara moved that we engage Nigel for next year, seconded Leisa Bye CARRIED
Cost of programme - possible to reduce the price to the public be lowered so that more are sold - Noelle Wardell moved that the price be reduced to $3, seconded Alan Salmon - VOTE taken 4 against, majority in favour. CARRIED
Raffles - profitable - guitar was extremely attractive
Sponsorship - only two clubs questioned whether free tickets were available to Clubs - no promise of tickets was given when the request for sponsorship for the programme was requested.
Signs - more needed on stage
Champs should purchase their own esky for the bands water or commandeer the fridge back stage.
Need to find a better way to feed the backing band.
Guitar racks for contestants - to free up tables being used - Marie volunteered Pat’s services to make racks for 2005 - area can be set aside on side of stage.
Paul Wilson - Congratulations to all for their work over the weekend - without everyone pulling together the event would not have run so smoothly - well done to the back stage workers.
Stan Ellaway (owner of Ellaways) attended the event and was more than impressed with what he saw - he also spoke to a number of competitors during his visit.
Friday night prior to competition in 2005 has been secured at Kedron Wavell - some form of Concert is being planned for this night.
Question was raised as to whether numbers going through to the semi finals from various sections should be apportioned to the number in each section - it is reasonable that out of 18 contestants 8 are taken to the semis and in another section with 38 only 8 are taken as well. - Decided that Clubs should have some input regarding this.
Plants needed for decoration of the Stage - maybe someone has a contact who may be able to provide them in lieu of sponsorship.
Concert style seating needs to be adopted to allow more people in - on Saturday we were pushed for room.
Scrutineering area - needs to be more closeted - only a restricted number of people should be allowed in this area.
Judges - a few number people will be approached for 2005 - plans to have confirmation from judges as early in the New Year as possible.
Discussion on helpers paying - Paul moved that all helpers be expected to pay the same as the contestants i.e. $10, seconded Leisa Bye CARRIED
This will prevent people assuming that they are to be allowed in for nothing - not to be widely publicised however if someone offers their assistance, we will advise that this is the situation.
Splitting of Junior Overall Award and Camerata Award - this may give someone who has not been to the Junior College the opportunity to do so - Paul Wilson moved that we split these awards, seconded Paul Spencer CARRIED
Kits to be sent to Clubs after their Festivals outlining how their information regarding their winners should be forwarded to Champs and their need to conform.
Long sections were again discussed - resolved that we try next time with no breaks
Tamworth - Paul has organised to hire a Campervan for accommodation at Tamworth where he will represent Champs and also direct the Champs Showcase at The Family Pub - much cheaper alternative than other avenues investigated.
Alan Salmon moved that Paul’s expenses for this be met by Champs, seconded Leisa Bye CARRIED.
Thank you to Brett Humphries for his assistance over the weekend.
Leisa Bye - Compere’s Competition - some changes will be made for next year.
Marie Currier - Pensioners - does this mean Senior Card holders - no.
Armbands - spares needed for Contestants - a number forgot theirs.
Managers for each section needed - to be overseen by Paul & Dell then John to prevent any difference in opinion on any decisions.
Noelle Wardell - Congratulations to all on a successful weekend.
Don Chester - Suggested we allocate time in the February meeting to discuss the Constitution prior to the AGM
Try for grants from the State Government - monies are available just need to access them - to assist with applying for these a letter should be sent of all clubs asking how many members they have registered - this is important because it give an indication of the number of people this will assist.
Carolyn Walters - Age Division - to be dealt with in the February Forum
Sound - good but a couple of incidents where commented on where the music overpowered the singer.
Kylie Adams - Group section - could it be scheduled differently in the programme - it was by far the hardest section to control in respect of making sure the competitors were backstage when required - will consider.
Marshall sheets for the semis to be created the same as the heats.
Kylie congratulated all those who assisted back stage during the weekend for their hard work- Sonic, Luke, Brett, Brian, Alan
An issue was raised with Alan Salmon backing a contestant - this should never have been an issue as Alan was not judging at this event.
Alan Salmon - suggested an on stage monitor mixer should be used.
Paul Spencer - Champs has established itself as a power base in Australia and a bench mark for other competitions - our involvement with the CMAA needs to be strengthened and Roger Corbett has suggested the following:
All applicants for the College of Country Music need to be schooled on how to submit their applications - pack being prepared to be sent to Clubs for applicant to have a better idea of what is required. Planned for April/May 2005.
Judges education programme - workshop to educate - certificated course - to develop skills for new and existing judges.
Meeting closed at 9.40 p.m.
Next meeting - no date decided - need for a meeting prior to the Forum in February - committee will be notified of a date - will be posted on the web.